We are seeking a highly organized and proactive Administrative Coordinator for a 1-year contract to support both the Administration and Human Resources (HR) departments. This dynamic role involves providing comprehensive administrative assistance, ensuring efficient department operations, and contributing to HR processes.

This role is hybrid (in office once every 2 weeks), offers 3 weeks vacation and a benefits plan!

Roles and Responsibilities

• Manage and support 3 managerial schedules, including meetings, events, and appointments.
• Prepare and update HR-related reports and documentation.
• Collect and distribute mail.
• Support the collection and processing of checks and deposits.
• Assist with expense reporting. 
• Maintain employee records and ensure compliance with data privacy regulations.
• Assist with recruitment efforts, including posting job openings, scheduling interviews, and conducting reference checks.
• Draft, edit, and distribute correspondence, reports, and other documents.
• Other duties as required.

Qualifications and Skills

• Diploma or degree in Business Administration, Human Resources, or related field preferred.
• Minimum 3 years of administrative and HR support experience.
• Experience in multitasking and working in a fast-paced environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent organizational, time management, and communication skills.
• Strong attention to detail and ability to maintain confidentiality.
• Adaptable and able to prioritize tasks effectively.