Administrative Assistant

Altis Recruitment

North Vancouver, British Columbia

Salary: From $26 to $30 per Hour

County: 39

The Administrative Assistant, plays a vital role in supporting our client's VPs in a high-energy, fast-paced department of a large retail organization. This position requires exceptional organizational skills, proactive problem-solving, and the ability to manage multiple priorities simultaneously. Our client values calm-under-pressure personalities who enjoy puzzles and laughter.

The Administrative Assistant is the main point of contact on-site for all executives' needs from booking meeting rooms to organizing catering, booking travel and handling expense reports. You would handle confidential information with discretion, and ensures smooth communication across teams. Your adaptability and attention to detail are crucial for seamless task execution. This role contributes directly to the success of our client's initiatives.

Candidates must be eligible to work in Canada, and be available to work in the client's office in North Vancouver 5 days/week.

Responsibilities:

Daily collaboration and communications with the Executive Assistant
Special projects assigned by Executive Assistant will include strengthening systems and standard procedures
Reviewing, understanding and enforcing company policies
Organize and responsibly handle confidential information: HR, personal, business, finance
Coordination of on and offsite meeting rooms, equipment set up/ take down (liaison with Tech team) and catering for VP meetings
Provide VPs with pre-meeting preparatory materials
Meeting facilitation including room readiness, meals/refreshments
Briefing notes and meeting minutes as required
Employee/direct report expense reviews for accuracy and adherence within company policies

Requirements:

4+ years experience as an Administrative Assistant
an extensive experience in Microsoft 365 applications
an expert communicator, interest and adaptability to the many personalities across our department
adept at collaborating with different styles of communicators
a confident, engaged and interested approach to solution-finding
a responsive, open and clear method in your daily communications
a proven track-record in safeguarding sensitive information, adhering to stringent confidentiality protocols
an honest, collaborative, focused, efficient approach to the work that models this for others
experience supporting a fast-paced, large team, or working in the retail industry is an asset

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.

We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.

Have questions or want to learn more about us? We would love to hear from you!

Altis Recruitment Team

Email: militaryfamilies@altis.com

613-230-3700

About Altis Recruitment

Welcome on behalf on the Altis Recruitment team! Altis has a long-standing business relationship with the Defence community. For more than 30 years, we have been grateful to work alongside the Department of National Defence and countless military professionals. We know that family members of military personnel often make many personal sacrifices to support their loved ones. We understand that it can be difficult to pursue a career when embracing sudden changes like relocation and deployment. For some, this has meant putting a pause on career goals or professional development. We would like to provide you with everything you need for a successful and confident job search – in addition to access to job opportunities. Download the checklists our experts have created to help you be at your best from application to interview.

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