Altis Recruitment is seeking an Administrative Assistant to support 4 Physicians. With responsibilities spanning across calendar management, email coordination, documentation, and additional administrative tasks, you will support the physicians with a range of daily responsibilities.  

Roles and Responsibilities

• Manage complex schedules, meetings, and calendars for multiple stakeholders, ensuring efficient coordination and time management.
• Handle logistics for committee meetings and clinical rounds, ensuring all arrangements are executed smoothly.
• Coordinate travel plans, including air travel, accommodations, ground transportation, and event registrations.
• Prepare, review, and distribute various documents, letters, and reports; perform data analysis as needed.
• Maintain accurate records, including meeting minutes, files, and databases, while designing and producing visual materials such as posters and presentations.

Qualifications and Skills

• Completion of post-secondary education or an equivalent combination of administrative experience and related field expertise.
• Experience within a hospital is a preferred asset.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and SharePoint.
• Exceptional organizational, problem-solving, and communication skills, both written and verbal.
• Strong critical thinking and interpersonal abilities.
• Diligence in task organization, planning, and completion.
• Capacity to work independently with a high degree of initiative.
• Keen attention to detail with the ability to manage multiple deadlines in a dynamic environment.

Education

• Completion of post-secondary education or an equivalent combination of administrative experience and related field expertise.

Nice-to-Haves

• Experience in a hospital setting.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.