Role Responsibilities

Do you enjoy working in a fast-paced environment providing high quality and timely support? Are you organized and able to handle multiple priorities and pressure with ease? If your answer is Yes, then you may be the candidate we are looking for. This opportunity will allow you to contribute to an office environment that encourages individual and teamwork contributions, and where success is a shared responsibility.
 

Reporting to the Interchange and Operations Consultant, the Divisional Performance Coordinator provides administrative support and assistance to the Divisional Performance Branch within the Curriculum and Career Education Division. This includes administrative responsibilities related to the department’s Interchange Program, division financial administration processes, as well as functions that support the division and department mandates.
 

This position requires considerable contact with multiple parties to coordinate and complete requirements. This position performs at the para-professional level providing overflow support to the Divisional Performance team in the execution of contractual responsibilities and liaising with internal and external stakeholders.
 

The Divisional Performance Coordinator supports the administration of the Ministry Interchange Program by:

• Supporting the annual interchange callout process, including reviewing and posting interchange opportunities on-line, and compiling/distributing submitted resumes to divisions for review and selection.
• Managing and facilitating communications between the ministry and home organizations related to interchange agreements (including notifications of interchange postings, amendments, and terminations).
• Supporting all administrative aspects of interchange contracts including contract creation and communication with all parties to facilitate contract execution.
• Assisting in the development, coordination, and execution of annual onboarding events.
• Maintaining the Education Interchange Program intranet site.
   

The Divisional Performance Coordinator supports the Curriculum and Career Education Division financial administration tasks including:

• Supporting branches with monthly budget and forecasting tasks.
• Reconciling expenditures and supporting the division monthly cashflow submission.
• Reporting on financial expenditures.
   

The Divisional Performance Coordinator supports the day-to-day operations of Curriculum and Career Education Division by performing a range of administrative functions including, but not limited to facility and accommodations requests; records management; and information technology requests and purchasing.
 

The Divisional Performance Coordinator also collaborates with other administrative support staff in the division and department to develop and consistently apply administrative processes that promote effective operations of the division and department.
 

Please click on this link to view the job description for this position.

APS Competencies

Competencies are behaviors that are essential to reach our goals in serving Albertans. We encourage you to have an in depth understanding of the competencies that are required for this opportunity and to be prepared to demonstrate them during the recruitment process.
 

This link will assist you with understanding competencies: https://www.alberta.ca/system/files/custom_downloaded_images/psc-alberta-public-service-competency-model.pdf.
 

In this role, you will contribute to our team by demonstrating the following behavioral competencies:

• Systems Thinking: You consider the impact of strategies and changes on the work of clients, stakeholders, and team members and support organizational vision and goals through strategic planning of tasks and considering relationships between different work approaches and their impact on different programs, divisions, and ministries.
• Creative Problem Solving: You will facilitate the creation of a work environment for generating and finding newer ideas to solve existing and potential problems.
• Drive for Results: You design and manage projects to achieve intended outcomes and deliverables within allotted timeframes and budget.
• Develop Networks: You develop and sustain a network of relationships across the division and within the ministry and work with other branches to develop effective communication channels to enhance and maximize the effectiveness of interactions.
• Agility: You are able to work in a changing environment and take initiative to implement proactive and flexible approaches to the team’s work.

Qualifications

High school diploma and three years of related experience.
 

Equivalency:
Directly related experience or education considered on the basis of:

• 1 year of experience for 1 year of education or
• 1 year of education for 1 year of experience.
   

The following knowledge or experiences will be considered as assets:

• 4 years of relevant experience in a government administrative role with responsibility for financial processes, contract, and grant administration, and/or supporting recruitment activities.
• Strong proficiency and experience with Microsoft Office suite (Word, Excel, PowerPoint, Visio, and Outlook), and Adobe Professional products.
• Experience in statistical and financial data collection and reporting.
• Experience with development of procedures, communications, and training materials with internal and external stakeholder engagement.

Notes

Position Information:
 

• This is a full-time permanent position working 36.25 hours per week, Monday to Friday.
• Working location is 44 Capital Boulevard, 10044 -108 St. NW, Edmonton.
   

Other Application Information:
 

** We require you to attach a Cover Letter with your application explaining your qualification and suitability for this role. Applications without  a cover letter will be screened out.
 

Please note:
 

• Shortlisted candidates may be required to undergo a written assessment.
• Parking is not provided for this position.
• Employee annual professional fees/dues are not covered for this position.
   

In your resume, please include dates (including months and years) associated with all education and work experience and indicate whether your work experience is casual, part-time, or full-time. For example: January 15, 2006 - June 25, 2009: Assistant (PT three 8 hours shifts/week).
 

Any costs associated with obtaining the required documents/checks or interview travel expenses will be the responsibility of the candidate. Out-of-province applicants can obtain the required documents/checks from the province they currently reside in.
 

Links and information on what the GoA has to offer to prospective employees.
 

• Working for the Alberta Public Service – https://www.alberta.ca/advantages- working-for-alberta-public-service.aspx.
• Pension plans: Public Service Pension Plan (PSPP) – https://www.pspp.ca.
• Alberta Public Service Benefit Information –  https://www.alberta.ca/alberta-public-service-benefits.
• Advisership and mentorship programs.
• Professional learning and development - https://www.alberta.ca/alberta-public-service-human-resource-directives.
• Positive workplace culture and work-life balance.
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreements.
• Research Alberta Public Service Careers tool – https://researchapscareers.alberta.ca.