Our client in the non-profit space is seeking a dedicated and organized  Admin/Clerical Support professional to assist with administrative tasks and event coordination for a six-month maternity leave coverage. As the Administrative Support, you will play a key role in supporting their CEO, Board of Directors, and the Communications team with a variety of administrative duties, including board coordination, event logistics, and member support. This is a fully remote position that offers flexibility while requiring strong organizational and communication skills.

Location: Fully Remote within Canada
Start Date: Mid January 2025 (6-Month Term)

Responsibilities:

• Provide administrative support to the CEO and Board of Directors, including preparing meeting agendas, materials, and meeting minutes.
• Coordinate board meetings and maintain records of board activities and decisions.
• Maintain the membership database (CRM or association management software) and ensure it is up-to-date with member contact information.
• Organize logistics for both in-person and virtual events, including managing event registrations and coordinating with third-party service providers (e.g., translation services).
• Assist the Director of Communications with day-to-day tasks, including the creation and distribution of newsletters and campaigns.
• Assist with the maintenance of web pages on the IPIC website, ensuring consistency and accessibility.
• Coordinate with external translation services as required (via a central portal).

Qualifications:

• Related dministrative or clerical experience 
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with membership management software, CRM, or association management software.
• Experience with event coordination, both virtual and in-person.
• Strong attention to detail, particularly when taking minutes and coordinating events.
• Ability to manage multiple tasks simultaneously and work independently.

We’re an equal opportunity employer committed to increasing diversity and inclusion in today’s workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. Minorities, women, LGBTQ candidates, and individuals with disabilities are encouraged to apply. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions.