Administrative Assistant/Checker - ( 2400047Z )
Description
We create the connections that get people and goods moving—whether by car, bus, train, plane, or their own two feet. Working within the context of the communities we serve, we provide planning, engineering, and infrastructure management services that fit the needs of our clients and improve the overall transportation experience. Join our team and help us keep communities connected.
Your Opportunity
The Office Administrator plays a critical role in supporting the day-to-day operations of our company. This position requires a highly organized and detailed individual with excellent verbal and written communication and people skills. The ideal candidate will be able to effectively, prioritize tasks, and work independently in a demanding environment.
Your Key Responsibilities
Assist projects by maintaining project folders, assisting with invoice preparation and preparation of staff resumes.
Schedule meetings, appointments, and travel arrangements.
Prepare and distribute meeting minutes and agendas.
Assist with the preparation of various reports, including project status reports and financial reports.
Assist with new employee onboarding.
Assist with administration of employee training and development programs.
Track and maintain staff training logs.
Update and maintain staff contact list.
Maintain office filing systems and records.
Event planning support.
Order office supplies.
Qualifications
Your Capabilities and Credentials
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Excellent organizational and time management skills with a strong attention to detail.
Excellent communication and people skills.
Experience with construction industry software is an asset
Ability to work independently and as part of a team.
Knowledge of accounting principles is an asset
Fluency in French is an asset
Education and Experience
High school diploma or equivalent required.
Minimum of 2 years of administrative experience, preferably in the construction industry.
This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.
Stantec is a place where the best and brightest come to build on each other’s talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.
Benefits Summary: Regular full-time and part-time employees will have access to health, dental, and vision plans, a well-being program, health care spending account, wellness spending accounts, group registered retirement savings plan, employee stock purchase program, group tax-free savings account, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off.
Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax-free savings account.
The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.
Primary Location : Canada-Ontario-Ottawa
Organization : BC-1636 Transpt-CA Ontario East & Atlantic
Employee Status : Temporary
Job Level : Entry Level
Travel : No
Schedule : Full-time
Job Posting : Dec 26, 2024, 12:48:56 PM
Req ID: 2400047Z
Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans
We are committed to hiring military and Veteran spouses and encourage you to identify your connection with the MSEN when reaching out to us or applying to any of our open roles.
Have questions or want to learn more about us? We would love to hear from you!
Jason Cain
Communities are fundamental. Whether around the corner or across the globe, they provide a foundation, a sense of place and of belonging. That's why at Stantec, we always design with community in mind.
We care about the communities we serve—because they're our communities too. This allows us to assess what's needed and connect our expertise, to appreciate nuances and envision what's never been considered, to bring together diverse perspectives so we can collaborate toward a shared success.
At Stantec, we pride ourselves on our commitment to building communities. As an extension of that commitment, we believe that our nation is our community—and Veterans and their families are an important part of that community. We are committed to welcoming members of the Veteran’s and military communities into our workforce, and we are dedicated to growing our work for defense communities in Canada, the US, and abroad.
We're designers, engineers, scientists, and project managers, innovating together at the intersection of community, creativity, and client relationships. Balancing these priorities results in projects that advance the quality of life in communities across the globe.
We believe in the long-term success of military-connected individuals, and we hope you will join us in your next career move.